AIvolution is an Erasmus+ training course in Poland, from 24 to 30 November 2026, for youth workers aged 19 to 45 who want to use AI and digital tools in youth work, NGO management and social projects. Rico Foundation, a non-governmental organisation based in Warsaw, coordinates the project, and the call asks for applications as soon as possible. At Youth Works Hub, we reviewed the infopack and the live application form so you know exactly what you are signing up for.
Participation in the mobility is free of charge for each selected participant: all travel, accommodation and meals at the hotel are covered by the project coordinator, and travel is reimbursed according to Erasmus+ rates. The venue is a mountain guesthouse in the village of Murzasichle, near Zakopane and the Tatra National Park.
Why AI and Digital Tools Matter for Youth Work
The AIvolution project strengthens the digital, organisational and social entrepreneurship competences of youth workers from five partner countries, which are listed in the Project Snapshot below. Participants learn how to use AI and digital tools in youth work, NGO management, project planning, data analysis, volunteer coordination and communication.
The project supports youth workers who work with young people with fewer opportunities. It helps them create more inclusive, effective and innovative local initiatives.
Rico Foundation describes its own focus as equipping youth workers with tools to support local communities, using digital solutions, AI and inclusive methods.
The Five Learning Areas
๐ค AI for youth work and social initiatives.
๐ Data analysis, planning and resources.
๐ฃ Digital marketing and communication.
๐งฉ Social entrepreneurship and NGO management.
๐ Inclusion of young people with fewer opportunities.
How the Programme Works
The programme includes practical workshops, project-based learning, peer learning, simulations, a study visit and activities focused on applying AI and digital tools in real youth work.
The project topics are the practical use of AI in youth work, project and NGO management, social entrepreneurship, and inclusion and working with young people with fewer opportunities.
Dates: Arrival, Project Activities and Departure
๐ฌ Arrival day: 24 November 2026.
๐งญ Project activities: 25 to 29 November 2026.
๐ซ Departure day: 30 November 2026.
Who the Project Is For
AIvolution looks for youth workers aged 19 to 45 from the five partner countries listed in the Project Snapshot. Each partner selects 7 participants. The infopack describes the ideal participants:
๐ค They are active in youth work, NGOs, education or volunteering.
๐ฑ They support young people, especially those with fewer opportunities.
๐ค They want to use AI and digital tools in social projects.
๐ฃ They are motivated to share knowledge after the mobility.
๐ They are open to international cooperation and non-formal learning.
Our guide to the role of youth workers explains how these roles fit into Erasmus+ projects.
The Venue: Murzasichle and Dom Wczasowy Pod Reglami
Murzasichle is a picturesque mountain village in southern Poland, near Zakopane and the Tatra National Park. The infopack describes it as known for its stunning views of the Tatra Mountains, traditional wooden architecture and peaceful atmosphere, with easy access to hiking trails, ski slopes and regional attractions. Murzasichle is also a place to experience authentic Highlander (Gรณral) culture and cuisine.
Participants stay at Dom Wczasowy Pod Reglami, a cozy mountain guesthouse in the village. The guesthouse's own website gives the address as ul. Sฤ delska 55b, 34-531 Murzasichle.
๐๏ธ Rooms: comfortable rooms for three or four people, with private bathrooms.
๐ถ Wi-Fi: free.
๐๏ธ Group facilities: a large conference room, a heated outdoor swimming pool (during the season) and a sports field.
๐ฒ Meals: served in a spacious dining room. Local Highlander people prepare homemade regional dishes on site.
๐ Support: the venue helps with organising transport, outdoor events and local excursions.
Costs, Travel and Reimbursement
According to Youth Works Hub's review of the infopack and the live form, participation in the mobility is free of charge for each selected participant, and all travel, accommodation and meals at the hotel are fully covered by the project coordinator. Additional personal expenses, such as souvenirs or extra purchases, are paid by the participants. If you want to see how this compares with other projects, our guide to what Erasmus+ covers breaks it down.
Travel is reimbursed according to Erasmus+ rates, by bank transfer in EUR, within up to 6 months after the mobility (usually within 1 to 3 months). Our guide to Erasmus+ travel rates and distance bands explains how these amounts work. Reimbursement requires an approved travel plan and all required documents confirming your expenses.
The Quick Travel Booking Procedure
1๏ธโฃ Pre-selection: if the coordinator contacts you, you have been pre-selected for the project.
2๏ธโฃ Your travel options: you are asked to present your proposed options to the venue. Provide the most cost- and time-efficient route in the form of screenshots.
3๏ธโฃ Approval and purchase: once your travel plan is approved, you receive confirmation to purchase the tickets. After buying them, send screenshots with payment confirmations to the coordinator.
4๏ธโฃ WhatsApp group: you are then added to the project WhatsApp group, where all further details about the mobility are shared.
Do not purchase tickets without the coordinator's clear approval. Any travel booked outside the approved procedure is not reimbursed.
What to Bring
๐ Travel and identification documents: a valid passport or travel document, a European Health Insurance Card (EHIC) or private travel insurance, and as many printed travel tickets and confirmations as possible (for example boarding passes), because they are essential for travel cost reimbursement.
๐ Personal items: comfortable everyday clothes, sportswear and a swimsuit in case, warm and waterproof clothing (Polish weather can be unpredictable), toiletries and personal hygiene products including a towel and flip-flops, a small backpack or bag for day trips, any prescribed or regularly taken medications, a laptop (if you have one) and a smartphone, which are useful during workshop sessions, and a reusable water bottle (if you have one).
๐ถ For the intercultural evenings: traditional snacks from your region, a national flag, small souvenirs for other participants and any other cultural items you wish to share.
For a fuller checklist, see our Erasmus+ preparation guide.
The Organisers and Partners
Rico Foundation, the coordinator in Poland, is a non-governmental organisation based in Warsaw. It is active in empowering marginalised youth through international education and innovation, and it focuses on social entrepreneurship, active citizenship and equal access to opportunities.
The partner organisations are:
๐ณ๐ฑ Culture Craze.
๐ช๐ธ Euralcobendas.
๐ธ๐ฎ gamingHOUSE.
๐น๐ท Akdeniz รรงรผncรผ Gรถz Eฤitim ve Genรงlik Derneฤi.
How to Apply and What the Form Asks
Read the infopack first, then complete the application form. The form says it takes no more than 5 minutes. If anything in the infopack is unclear, contact your group leader or the person responsible for your national group first. If you are still unsure, you can send your question to the coordinator's address in the Links section, but the response may be delayed.
The organisers prefer to provide detailed information to confirmed participants after selection, so some details may still be open when you apply. Once you are added to the project WhatsApp group, you will most likely receive all the necessary updates there. For help with the written answers, see our tips for preparing a strong Erasmus+ application.
The form asks for:
๐ค Your name, surname and nationality.
๐ Your date of birth and gender (female, male or prefer not to answer).
๐ง Your e-mail address, your phone number with national prefix and, if it is different or you do not use WhatsApp, your WhatsApp number.
๐ฃ๏ธ Your level of English proficiency: Basic, Communicative, Advanced or Proficient.
๐บ๏ธ A link to the city, town or nearest main transport station from which you will start your journey, for example a Google Maps link.
๐ค The AI tools you use in your daily life, if any (optional).
โ๏ธ Why you want to take part in the AIvolution project, and your experience in working with marginalised youth or in supporting initiatives for them or involving them.
๐ A link to your Facebook profile (required) and to your Instagram profile or nickname (optional).
๐ Your T-shirt size.
๐ฝ๏ธ Your diet (standard, vegetarian, vegan, halal or kosher) and any food intolerances or allergies.
๐ Your passions and interests in keywords, your strengths or hidden talents, and anything else you want to add (all optional).
Frequently Asked Questions
Who can apply to AIvolution?
Youth workers aged 19 to 45 from the five partner countries listed in the Project Snapshot. Each partner selects 7 participants.
Is there a participation fee?
No. The infopack states that participation in the mobility is free of charge for each selected participant, and the call adds that accommodation, meals and project materials are provided.
What does the project not cover?
Additional personal expenses, such as souvenirs or extra purchases. Participants pay for these themselves.
Do I need AI experience to apply?
The infopack lists no AI experience requirement. The form only asks, as an optional question, which AI tools you already use in your daily life.
When can I buy my tickets?
Only after the coordinator approves your travel plan and confirms that you can purchase. Travel booked outside the approved procedure is not reimbursed.
How long does reimbursement take?
Travel is reimbursed according to Erasmus+ rates, by bank transfer in EUR, within up to 6 months after the mobility. According to the infopack, it usually happens within 1 to 3 months.
What is the application deadline?
As soon as possible. Neither the call nor the form gives a fixed closing date.
Where does the training take place?
At Dom Wczasowy Pod Reglami in Murzasichle, Poland, a mountain village near Zakopane and the Tatra National Park.
What are the rooms like?
Rooms are for three or four people and have private bathrooms. The guesthouse has free Wi-Fi, a large conference room, a heated outdoor swimming pool (during the season) and a sports field.
What should I bring for the intercultural evenings?
Traditional snacks from your region, a national flag, small souvenirs for other participants and any other cultural items you wish to share.
What level of English does the form ask about?
The form asks you to choose your level of English proficiency from four options: Basic, Communicative, Advanced or Proficient.
Project Snapshot
๐ Type: Erasmus+ Training Course
๐ Location: Dom Wczasowy Pod Reglami, Murzasichle, Poland
๐๏ธ Activity Dates: 24โ30 November 2026 (arrival 24 November, project activities 25โ29 November, departure 30 November)
๐ Countries: Netherlands, Poland, Slovenia, Spain, Tรผrkiye
๐ Age: 19โ45
Deadline
โณ As soon as possible!
The call asks for applications as soon as possible. Find more Erasmus+ training courses on Youth Works Hub.
Links
๐ Application form: https://forms.gle/7GtTcx1YoGfxTZtZ7
๐ Infopack: https://drive.google.com/file/d/1-QiYb9XQbwJkL9W6lwsbR_8m4V1y6R1w/view?usp=sharing
๐๏ธ Venue website: https://pod.reglami.pl/
๐ง Coordinator (Rico Foundation): office@rico.edu.pl
