ESIC University is looking for a Student Mobility Officer trainee to support the day-to-day operational management of incoming and outgoing student mobility under Erasmus+ KA131. The role sits at the highest-volume, highest-interaction point of the office and is critical to delivering a quality mobility experience.
The Role
You'll work at the heart of the international office, managing the practical side of student exchanges and acting as a key point of contact for students throughout their mobility.
Main Responsibilities
🔄 Manage the nomination and application cycle for incoming exchange students from partner institutions
📝 Process Online Learning Agreements (OLA) for incoming and outgoing students, liaising with academic coordinators
✈️ Support outgoing ESIC students through pre-departure briefings, documentation and grant procedures
🤝 Coordinate the onboarding of incoming students: welcome sessions, arrival logistics, integration activities
📊 Maintain student mobility databases and ensure data quality for SEPIE reporting
💬 Act as first-line contact for student queries (in English and Spanish)
⚙️ Contribute to the continuous improvement of mobility procedures and digital management tools
Their application hinges on a sharp motivation letter — here's how to write one that stands out: https://youthworkshub.org/6061/
Required Profile
🎓 Currently enrolled as a higher education student (Bachelor or Master) in a European institution holding a valid ECHE
📚 Background in International Relations, European Studies, Business Administration, Modern Languages, Education Management or related fields
🗣️ English C1 and Spanish B2 (both required and tested in interview)
🗂️ Strong organisational skills, attention to detail and comfort with administrative volume
🌍 Genuine interest in international higher education as a professional field
➕ Previous experience as an Erasmus student, ESN volunteer or international office assistant is valued but not required
What You'll Gain
🔄 End-to-end practical mastery of the Erasmus+ KA131 mobility cycle
🏛️ Direct exposure to a university Vice-Rectorate operating at strategic level on European higher education policy
📜 A formal letter of reference and Europass mobility documentation
🤝 Integration into ESIC's international community and partner network
The Details
📍 Location: Pozuelo de Alarcón (Madrid), Spain
🗓️ Period: 1 September 2026 to 1 March 2027 — two periods available: Sept–Dec 2026 or Jan–Jun 2027
⏳ Duration: 6 months
🕒 Commitment: 3–4 days per week
💶 Compensation: Paid (financial compensation; amount not specified)
🎓 Programme: Erasmus+ KA131 traineeship
How to Apply
Send your CV (in English) and a short motivation letter (max. 400 words, in English) explaining:
📌 Why this role and not a generic Erasmus+ traineeship
🗓️ Which of the two periods (Sept–Dec 2026 / Jan–Jun 2027) you are applying for
📧 Send your application directly to og@esic.university with the subject line: Offer A — Student Mobility Trainee
Applications are reviewed on a rolling basis, with interviews held online.
