At Youth Works Hub, we track professional opportunities at leading international organizations. The World Intellectual Property Organization (WIPO) is recruiting an Assemblies Affairs and Meetings Planner for its Conference and Protocol Services Division in Geneva, Switzerland. This role sits at the heart of WIPO’s governance structure: planning and coordinating the WIPO Assemblies, governing body meetings, and high-level diplomatic conferences that bring together member state delegations from across the globe.
About WIPO and the Conference and Protocol Services Division
WIPO is the United Nations specialized agency for intellectual property. Headquartered in Geneva, it supports international cooperation on the creation, dissemination, use and protection of intellectual property among its member states. The Conference and Protocol Services Division organizes the formal governance meetings through which WIPO member states deliberate and make decisions, including the WIPO Assemblies, the organization’s principal decision-making body.
The Role
The Assemblies Affairs and Meetings Planner manages the complete life cycle of WIPO’s formal governance meetings. This means working across internal teams and with external delegations to plan, coordinate and deliver meetings in accordance with international diplomatic standards. The position requires direct engagement with member states, strong command of formal correspondence, and the operational capacity to coordinate logistics, documentation and interpretation services simultaneously.
Key Responsibilities
🗓️ Plan and coordinate the full cycle of WIPO Assemblies and governing body meetings, from initial scheduling through to formal conclusion.
🤝 Liaise with member states, delegations and internal stakeholders to ensure smooth preparation and delivery of each meeting.
🎙️ Coordinate logistics, documentation and interpretation services for meetings, working across technical and language teams.
✉️ Draft correspondence, notes verbales and official communications addressed to member state delegations and senior officials.
📂 Manage meeting documentation and official records in compliance with WIPO’s formal procedures and standards.
🔧 Support the development and improvement of meeting procedures and practices within the Conference and Protocol Services Division.
Education Requirements
🎓 An advanced university degree (Master’s) in public administration, international relations, law or a related field is required. A Bachelor’s degree combined with two additional years of relevant professional experience may be accepted in lieu of the Master’s degree.
Professional Experience
📋 A minimum of three years of professional experience in conference management, diplomatic protocol or international organization administration is required.
🏛️ Experience with diplomatic protocol and high-level meetings is an advantage.
Language Requirements
Language proficiency is a core requirement for this role given WIPO’s formal multilingual working environment.
🌐 Excellent command of English is required.
🇫🇷 Working knowledge of French is required. Knowledge of additional UN or WIPO working languages is an advantage.
Skills and Competencies
🧩 Strong organizational skills to manage multiple formal meetings and complex scheduling requirements across WIPO governance bodies.
💬 Excellent written and oral communication skills, including the ability to draft formal diplomatic correspondence and official communications.
📌 Attention to detail in documentation management and the maintenance of official records.
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Location: Geneva, Switzerland
WIPO is headquartered in Geneva, Switzerland, one of the world’s primary hubs for international diplomacy and multilateral governance. Geneva hosts numerous UN agencies, international organizations and diplomatic missions. For professionals in conference management, protocol and international organization administration, it represents a central location for career development in the multilateral system.
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Frequently Asked Questions
What does an Assemblies Affairs and Meetings Planner do at WIPO?
The role involves planning and coordinating the complete cycle of WIPO Assemblies and governing body meetings. This includes liaising with member state delegations, coordinating interpretation and logistics services, drafting notes verbales and official communications, and managing meeting documentation and official records.
Is French required for this role?
Yes. Working knowledge of French is required alongside an excellent command of English. Knowledge of additional WIPO or UN working languages is considered an advantage.
What is the minimum experience required?
At least three years of professional experience in conference management, diplomatic protocol or international organization administration is required. Experience with diplomatic protocol and high-level meetings is preferred.
What is the educational requirement?
An advanced university degree (Master’s) in public administration, international relations, law or a related field is required. A Bachelor’s degree plus two additional years of relevant professional experience may also be accepted.
Where is this position based?
The position is based at WIPO headquarters in Geneva, Switzerland.
Deadline
⏳ 09 November 2026
Link
https://wipo.taleo.net/careersection/wp_2_pd/jobdetail.ftl?job=26301-FT_LT&lang=en
