Sixteen Group is looking for a friendly, dependable and proactive Receptionist / Office Manager in Il-Marsa, Malta. The full-time role combines reception, client service, office administration and operational coordination, pays โฌ995.00 - โฌ1,300.00 per month, and offers an immediate start with training provided. At Youth Works Hub, we reviewed the vacancy (Ref. 458258): applications close on 20 November 2026.
A Welcoming Face for Members, Clients and Visitors
Sixteen Group wants someone to become an important part of its team, providing a welcoming and helpful experience for its members, clients and visitors. In this varied role, you will support the smooth daily running and operations of Sixteen Group.
Combining reception, client service, office administration and operational coordination, the role offers the opportunity to make a real difference every day. Reporting to the General Manager, you will help ensure that the spaces remain professional, organised and ready for business.
Job Snapshot
๐ถ Salary: โฌ995.00 - โฌ1,300.00 per month
๐ Type: full time, full day
๐ Location: Il-Marsa, Malta
๐ Reports to: General Manager
๐ Reference: 458258
Key Responsibilities
๐ Welcome members, clients and visitors, manage visitor check-in and respond to telephone and email enquiries
๐ Assist clients with day-to-day requests, coordinating support and following up as necessary
๐ Coordinate workspace and meeting-room bookings, prepare rooms and arrange refreshments or catering
๐ถ Provide basic assistance with Wi-Fi, screens and meeting-room equipment, escalating technical issues when necessary
๐๏ธ Support member onboarding and departures, explain facilities and procedures, and coordinate access credentials
๐๏ธ Maintain accurate member records and assist with agreements, renewals and related documentation
๐งพ Support invoicing, maintain booking and service records, and follow up on outstanding payments under the General Manager's direction
๐ฌ Receive and distribute mail and deliveries, notify members, and coordinate scanning or forwarding according to agreed procedures
โจ Monitor the presentation and readiness of shared spaces, replenish supplies and manage office stock
๐ง Liaise with cleaning, maintenance and service providers, report faults and maintain relevant service records
๐ถ Conduct workspace tours and follow up on prospective member enquiries
๐ข Communicate house rules and procedures clearly, addressing concerns with courtesy and confidence
๐ค Support the General Manager with administration, operational matters and outstanding follow-ups
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๐ All opportunities in Malta โ
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Who Sixteen Group Is Looking For
โฐ Responsible, dependable and punctual, with a strong sense of ownership
๐ฃ๏ธ A good working knowledge of spoken and written English (essential)
๐ Welcoming, professional and confident when dealing with people
๐ฏ Organised and attentive to detail, able to manage competing priorities
๐ Takes initiative and follows tasks through to completion without repeated reminders
๐ง Exercises sound judgement, resolves routine problems calmly and recognises when to seek management guidance
๐ Handles confidential information with discretion
๐ป Comfortable using email, spreadsheets and digital systems, and willing to learn new tools
๐ Takes a practical approach to maintaining high standards throughout the workspace
Experience and Training
๐๏ธ Previous experience in reception, office administration, hospitality or a similar client-facing role would be an advantage.
๐ Training will be provided.
๐ Past experience listed for the vacancy: Receptionist, General: 12 months.
๐ No driving licence is required for this vacancy.
Core Reception Competencies
๐ Monitor access and movement (circulation) of persons within the organisation, checking sites and rooms
โ๏ธ Take telephone calls, pass on calls to the desired interlocutors and take messages
๐งญ Inform persons or refer/accompany them to the desired interlocutor, department or place
๐ Welcome people and identify their demands
๐ฎ Register, sort and stamp correspondence
Working Hours and Employment Details
๐๏ธ Full-time position
๐ฃ Monday to Friday, 08:30โ17:30
๐ Availability to work evenings or weekends when required
โก Immediate start
๐ฌ The listing also states: salary to be discussed
How to Apply
If you are organised, people-focused and ready to play a key role in a busy and welcoming workspace, Sixteen Group would love to hear from you.
๐ Send your CV by email (address in the Links section below).
โ๏ธ Quote "Receptionist / Office Manager" in the subject line.
Find more jobs on Youth Works Hub.
Frequently Asked Questions
What is the salary for the Sixteen Group Receptionist / Office Manager?
The vacancy lists a salary of โฌ995.00 - โฌ1,300.00 per month for this full-time role in Il-Marsa, Malta. The listing also notes that the salary is to be discussed.
What are the working hours?
Monday to Friday, 08:30โ17:30, with availability to work evenings or weekends when required.
Do I need previous experience?
Previous experience in reception, office administration, hospitality or a similar client-facing role is an advantage, and the vacancy lists 12 months as a general receptionist. Training will be provided.
What language skills are required?
A good working knowledge of spoken and written English is essential.
What does the job involve day to day?
Welcoming members, clients and visitors, handling enquiries, managing room bookings, supporting member onboarding and records, invoicing support, mail handling, office stock and liaising with service providers.
How do I apply?
Email your CV to Sixteen Group, quoting "Receptionist / Office Manager" in the subject line, before 20 November 2026.
When does the job start?
The position offers an immediate start.
Deadline
โณ 20 November 2026
Links
๐ Vacancy (Jobsplus): https://jobsplus.gov.mt/vacancy/vacancy-details?id=458258
๐ง Application email: gabriella@sixteen.com.mt
