🇮🇹 Events Trainee 🎪 European University Institute (EUI) Internship in Florence, Italy 🗓️ (€1,540/month)

The European University Institute (EUI) is looking for an Events Trainee to join its Communications Service in Florence, Italy, for a paid, full-time traineeship of 12 months with a grant of €1,540 per month. The call is open to nationals of EU Member States and candidate countries who hold a first university degree, and it has no fixed deadline. At Youth Works Hub, we reviewed the full call so you can see the tasks, eligibility rules and benefits in one place.

What Is the European University Institute?

The EUI describes itself as the leading institute in Europe dedicated to social sciences and humanities. Founded in 1972, it is a treaty-based post-graduate institution for advanced research and training, and a unique international research organisation for doctorate and post-doctorate studies and research. Its work rests on three pillars:

🎓 Training early-stage researchers

📊 Policy-relevant research

🗳️ Training current and future policymakers

The Institute is based at the Badia Fiesolana (Via dei Roccettini 9, San Domenico di Fiesole, Florence) and also hosts the Historical Archives of the European Union at Villa Salviati. Its international and multicultural environment comes with a worldwide academic reputation.

Inside the Communications Service

The Communications Service devises and implements the EUI Communication Strategy. Its work covers:

📰 Public and media relations

🖥️ The EUI website and social media presence

🎤 Organising institutional events

📚 Promoting the PhD, postdoctoral, master's, fellowship and executive education programmes

One Call, Five Profiles: Where the Events Trainee Fits

Vacancy notice TR.SCOM.1.2025 is an open call to draw up a reserve list of trainees for five profiles in the Communications Service: Events, Graphic Design, Marketing, Multimedia, and Research and/or Institutional Communications. This post covers the Events profile only. Under the guidance of senior staff and mentored by a responsible Officer, the Events Trainee supports the procedures and workflows behind the EUI's institutional events, from community gatherings to high-level events, including the EUI annual flagship event.

What Will the Events Trainee Do?

🎟️ Support the coordination and implementation of visits and events across the campus.

🤝 Liaise with EUI units, external stakeholders and providers, including collecting quotations to draft event budgets.

✉️ Help draft invitations and register participants.

✈️ Organise travel and accommodation for speakers.

🧭 Provide administrative and logistical support before, during and after events, including onsite assistance.

📇 Update the EUI database of institutional contacts.

🔐 Support the application of the data protection policy and compliance with EUI rules.

Required Profile

📜 A degree in Events Management or a field relevant to the position.

🎪 Proven experience with, or knowledge of, events organisation.

💻 Good knowledge of the Windows Office package.

⏰ Time management and organisational skills.

🗣️ Proven knowledge of English (CEFR level B2 or above).

What Gives You an Advantage?

🏫 Previous experience in a higher education and/or international research environment, or within an EU and/or international organisation.

🌟 Previous experience organising high-level and/or large-scale events.

🗂️ Experience with or knowledge of CRM software, including Dynamics 365.

🇮🇹 Knowledge of additional EU languages, including Italian.

🔭 A personal interest in European issues and affairs, research or science communications.

The Attitude the Service Is Looking For

Across all five profiles, the Communications Service looks for candidates with a positive "can-do" attitude, creative ideas, willingness to learn, technological awareness and the ability to work in a team.

Competencies Assessed for This Role

Competencies related to the Service:

🚀 Initiative and proactivity

🛡️ Resilience

🔄 Multitasking

💬 Interpersonal skills

🌱 Adaptability

💡 Creativity and innovation

Competencies specific to the posts:

📣 Communication skills

📱 Technological awareness

👥 Stakeholders' orientation

📋 Project and task management

Competencies expected of all EUI staff, which may be assessed at interview:

⚖️ Ethics and integrity

🌏 Working in a multicultural environment

✅ Accountability

🏆 Delivering quality and results

Who Can Apply: Nationality and Language Rules

🇪🇺 Nationals of the Member States of the European Union.

🗺️ Nationals of candidate countries benefiting from a pre-accession strategy.

🇺🇦 Ukrainian nationals, in accordance with President's Decision no. 67/2025.

📌 A limited number of nationals of non-Member States may be accepted on the basis of a specific agreement of the Secretary General and according to available resources.

🔤 A good knowledge of English (CEFR B2 or above) and a satisfactory knowledge of another EU language, to the extent necessary for the duties. English, French and Italian are the main working languages at the Institute.

Applicants who do not meet the conditions should not apply and may not receive any response.

Academic Requirements for a Paid Traineeship

🏅 You must have completed the first cycle of university studies and obtained a full degree or its equivalent by the closing date for applications. The minimum national qualifications required in the country where the diploma was obtained are listed in the EUI Annex (see the Links section).

📅 Your last university diploma must have been obtained no longer than three years before the application deadline.

📖 The three-year rule does not apply to candidates who are enrolled in further university studies at the moment of their application.

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Grant, Duration and Working Hours

💶 Monthly grant: €1,540 (as from 1 January 2026)

⌛ Duration: 12 months

🕘 Schedule: full time, Monday to Friday, 8 hours per day

🚆 Travel: a trainee recruited from outside Florence is entitled to reimbursement of travel expenses actually incurred at the beginning and the end of the traineeship.

The EUI's general rules set a one-year maximum for paid traineeships; in justified cases, shorter traineeships may be granted, with a minimum duration of 3 months.

When Does the Traineeship Start?

Starting dates for this call vary and depend on the availability of funding. Under the EUI's general rules, traineeships should start on the 1st day of February, April, June, September or November.

Paid and Unpaid Traineeships at the EUI

The EUI offers two types of traineeship: a paid traineeship of one year, or an unpaid traineeship of a maximum of 3 months. The Events Trainee call is a paid traineeship. For reference, unpaid traineeships are for candidates currently enrolled in a recognised university degree programme, are subject to an inter-institutional agreement between the candidate's home university or organisation and the EUI, and trainees on them may receive a grant from their home institution as defined by that agreement. If you are still weighing paid placements against grant-funded ones, our guide on how paid internships and funded traineeships really work explains the difference.

Rules for Non-EU/EEA Trainees

Under current Italian legislation (D.Lgs. 286/1998 and DPR 394/1999), non-EU/EEA trainees are eligible for a part-time traineeship of 20 hours per week, which corresponds to a EUI grant of €770 per month (as from 1 January 2026).

🛂 Trainees must comply with the Italian regulations on residence and visa obligations.

📑 All required documentation must be in hand at the start date of the traineeship, as per Article 6(3) of President's Decision no. 16/2023.

🕊️ Exceptions might be possible for international protection seekers under D.Lgs. 142/2015.

📞 The EUI strongly recommends contacting the Italian authorities for any information on these requirements.

The EUI notes that this information is provided for information purposes only and does not replace the relevant Italian legislation.

Health Insurance and Accident Cover

🩺 Health insurance is obligatory and can be obtained, upon request, through the Institute.

🛟 Trainees are covered by default against the risk of accident by the EUI's collective policy with Cigna Life Insurance Company NV/Cigna International Health Services BVBA (Policy Nr. 910.K88).

The complete provisions governing traineeships at the EUI are set out in President's Decision no. 16/2023.

Life as a Trainee at the EUI

Beyond the grant, trainees at the EUI benefit from:

🍽️ A 40% discount on one lunch per day at the EUI canteen

🏛️ Access to EUI facilities, including the Library, Reading Rooms and the Centre for Academic Literacies and Languages

🎙️ Participation in professional training, public seminars, workshops and extracurricular activities, including wellbeing initiatives

🧳 Experience in an international institution and research university, building creativity, organisational, language and intercultural teamwork skills

🏙️ The cultural, social and recreational facilities of Florence, one of the most vibrant cities in the world

Why Choose a Traineeship at the EUI?

Under the supervision of an experienced traineeship supervisor within an assigned unit and team, trainees:

🔎 Gain a general overview of the goals of the EUI

👀 Get first-hand experience of the activities of the EUI and its units

🧠 Apply knowledge acquired during their studies or professional occupation

📈 Develop new professional and personal skills through daily work

✨ Contribute to projects and activities in a diverse, multicultural, multilingual and multinational environment

Equal Opportunities

The traineeship is open to all eligible candidates without discrimination on any grounds, such as sex, gender, race, colour, ethnic or social origin, religion or belief, membership of a national minority, disability, age or sexual orientation.

How to Apply

🖊️ Fill in the EUI online application form for the Communications Service call.

📎 Upload your CV and cover letter as requested.

📬 Your application counts as successfully submitted once you receive an automatic email confirmation.

🚫 Only applications submitted through the online application form are accepted.

🆘 If you have technical difficulties with the online form, contact the EUI Helpdesk or the traineeships team by email.

What Happens After You Apply?

Only candidates who are invited for an interview receive information on their selection status. If you have not heard from the EUI within 3 months of applying, you can assume your application has not been successful on that occasion, but you are welcome to apply for any other future vacancy that interests you. Personal data is processed under the EUI's Data Protection Policy and the Privacy Statement for Trainees Selection and Recruitment Procedures.

Find more opportunities like this in our internship and traineeship listings on Youth Works Hub.

Frequently Asked Questions

How much does the EUI Events Trainee earn?

The paid traineeship comes with a grant of €1,540 per month as from 1 January 2026. Non-EU/EEA trainees on a part-time traineeship of 20 hours per week receive €770 per month.

Is there an application deadline?

No. The Communications Service call is an open call for traineeship with no specific deadline, used to draw up a reserve list of trainees, so applying as soon as possible is advisable.

How long is the traineeship and when does it start?

The traineeship lasts 12 months, full time. Starting dates vary depending on the availability of funding, and EUI traineeships generally start on the 1st of February, April, June, September or November.

Who is eligible to apply?

Nationals of EU Member States, candidate countries benefiting from a pre-accession strategy and Ukraine can apply. You need a completed first university degree obtained no more than three years before the deadline, unless you are enrolled in further university studies.

What experience do I need for the Events profile?

You need a degree in Events Management or a relevant field, plus proven experience with or knowledge of events organisation. Experience with high-level or large-scale events, CRM software such as Dynamics 365, and Italian are advantages.

Can non-EU/EEA nationals do a full-time traineeship?

Under current Italian legislation, non-EU/EEA trainees are eligible for a part-time traineeship of 20 hours per week. They must also comply with Italian residence and visa rules and have all documents ready by the start date.

Is health insurance included?

Health insurance is obligatory and can be obtained through the Institute upon request. Trainees are also covered against accidents by default under the EUI's collective policy with Cigna.

What documents do I need to apply?

You need a CV and a cover letter, uploaded through the EUI online application form. Applications sent any other way are not accepted.

Will I hear back if I am not selected?

Only candidates invited for an interview are contacted. If you hear nothing within 3 months, your application was not successful that time, though you can apply for future vacancies.