ESIC Business & Marketing School is looking for an Undergraduate Department Assistant for its Valencia campus in Spain. This is a 7-month, full-time Erasmus+ traineeship for recent graduates with a Bachelor or Master degree, starting on 04 January 2027. Applications close on 13 November 2026 (Brussels time). At Youth Works Hub, we reviewed the full offer and set out every task, requirement and benefit below.
About ESIC Business & Marketing School
ESIC Business & Marketing School was founded in 1965 and works in the Education & Training sector. It has several campuses across Spain, including Madrid, Valencia, Barcelona and Seville, as well as campuses in Brazil and Colombia. This traineeship is based at the Valencia campus.
What Kind of Traineeship Is This?
🏷️ Traineeship type: Digital Opportunities Traineeship
🎓 Profile: Recent Graduate Traineeship
🌐 Programme: Erasmus+ traineeship, also listed under a national/regional employment or work-immersion programme
📍 Location: Valencia, Spain
🗓️ Expected start date: 04 January 2027
⏱️ Duration: 7 months
🕘 Schedule: Full time, 35 hours per week
💶 Pay: Unpaid traineeship
Fields Covered by the Role
The offer links the position to five learning areas:
🗣️ Language acquisition
🗂️ Management and administration
🖧 Database and network design and administration
🏛️ Sociology and cultural studies
🌱 Personal skills and development
Working in the Undergraduate Department (Área de Grado)
The trainee supports the academic coordination of the undergraduate area at ESIC Valencia, which the school describes as one of the best business schools in Spain. ESIC is looking for someone with a strong commitment to the tasks, who will learn digital skills while helping the organisation with academic coordination.
Your Daily Responsibilities
📞 General office work in Spanish and English (phone, e-mail and similar)
📝 Preparing and reviewing documents related to students and teachers
🤝 Giving basic guidance to students and teachers
📊 Updating folders, spreadsheets and the website
🔍 Reviewing academic procedures
Working Languages: Spanish First, English at B2
The working language is mainly Spanish. Candidates must also have at least a B2 level in English so they can communicate fluently in English as well. Both Spanish (Castilian/Español) and English are listed as working languages for the traineeship.
What ESIC Offers Its Trainee
💻 All the necessary equipment, including a workspace and IT equipment
📚 Training to work with the required software
🧑🏫 Learning courses and training assistance
🖥️ A corporate laptop
📶 An internet connection
What a Former Trainee Says
A previous trainee from Germany (A. H.) completed a three-month internship in the Área de Grado at ESIC Valencia. They describe a warm welcome from day one, excellent training and engaging tasks matched to their interests. They highlight an exceptionally supportive and caring work environment with kind, helpful colleagues, and say the internship helped them grow both professionally and personally. Thanks to this experience, they went on to secure a good job in Germany, and they recommend the internship to anyone.
Who Can Apply: Level of Studies
📘 Bachelor (EQF 6)
🏅 Master (EQF 7)
The offer is marked as a Recent Graduate Traineeship.
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Visa and Work Authorisation
This position is open to EU/EEA residents only. ESIC can currently host only candidates who do not need an additional work visa, for example EU citizens or people who already hold residency.
Personal Skills ESIC Is Looking For
🔒 Confidentiality, because the tasks involve data protection
🎯 Attention to detail and accuracy
🔄 The ability and flexibility to work both independently and in a team
💬 Good oral and written communication skills
❤️ The capacity to empathise
🚀 Initiative and organisation
Digital and Data Skills Expected
🖱️ Digital literacy, information skills and basic computer use
📈 Accessing and analysing digital data
🗄️ Managing, gathering and storing digital data
🛡️ Protecting privacy and personal data
🧰 Using digital tools for collaboration, productivity and problem solving
📉 Data analytics, mining and visualisation
🧮 Analysing and evaluating information and data
⌨️ Processing, entering and transforming information
🔎 Gathering information from physical or electronic sources
🎨 Digital design
📁 Data management
Administrative and Organisational Skills Expected
📄 Administrative and clerical activities
📅 Organising, planning and scheduling work and activities
⚖️ Ensuring compliance with legislation
🧭 Making decisions
🛠️ Implementing new procedures or processes
🧩 Solving problems
👥 Customer relationship management
🏁 Developing objectives and strategies
Communication, Research and Writing Skills Expected
👂 Listening and asking questions
🗨️ Obtaining information verbally
✍️ Technical, academic and creative writing
🤲 Engaging with others to identify needs
📢 Presenting information, including research or technical information
📨 Communicating with colleagues and clients
🌎 Intercultural collaboration
🔬 Conducting academic or market research
📣 Developing instructive or promotional materials
Tools You Should Know
The offer lists Microsoft Office as the required tool.
What You Gain From 7 Months in Valencia
This traineeship combines hands-on administrative and academic coordination work with digital skills training at an established business school. If you want to understand how Erasmus+ funded traineeships differ from employer-paid roles, read our guide to how funded traineeships really work. For the bigger picture, see what the evidence says about Erasmus+ and your career. Find more internships and traineeships across Europe in the Youth Works Hub internship section.
How to Apply
Applications are sent by e-mail to ESIC Valencia's international office. Applications must arrive before the deadline, which is set in Brussels time.
Frequently Asked Questions
Is the Undergraduate Department Assistant traineeship at ESIC Valencia paid?
No. ESIC lists it as an unpaid traineeship under the Erasmus+ traineeship programme. The trainee receives training, learning courses, a corporate laptop and an internet connection.
How long does the traineeship last and when does it start?
The traineeship lasts 7 months and the expected starting date is 04 January 2027. It is full time, at 35 hours per week.
Do I need to speak Spanish for this role?
Yes. The working language is mainly Spanish, so Spanish is essential for the daily office work. You also need at least a B2 level in English to communicate fluently in English.
Who is eligible to apply?
The offer is a Recent Graduate Traineeship for candidates with a Bachelor (EQF 6) or Master (EQF 7) level of studies. Only EU/EEA residents who do not need an additional work visa can be hosted.
What will I do day to day?
You will handle general office work in Spanish and English, prepare and review documents for students and teachers, give them basic guidance, update folders, spreadsheets and the website, and review academic procedures.
What equipment and training does ESIC provide?
ESIC provides a workspace, IT equipment, a corporate laptop and an internet connection. It also provides training on the required software and learning courses during the traineeship.
How do I apply?
You apply by e-mail to ESIC Valencia's international office before 13 November 2026 (Brussels time). The address is listed in the Application Email section below.
Deadline
⏳ 13 November 2026
Application Email
📧 Application email: international.valencia@esic.edu
🏫 ESIC Valencia website: https://www.esic.edu/valencia
